Unlimited Help Desk
Your team gets fast help whenever anything breaks, without a meter running per incident.
Free Tool · IT Cost Calculator
What should IT support cost for a business your size?
Nobody publishes straight answers about IT pricing, so here is ours: a realistic ballpark based on your headcount and servers, with the honest caveats attached. See your range instantly, then get an exact, no-pressure quote for free.
💰 Straight Numbers
⏱ Instant Ballpark
🔒 Private & Free
★ By Orca IT
A broad ballpark for planning · your exact quote depends on your systems, and we give it free
What’s In the Number
What managed IT pricing actually covers
Per-user pricing looks abstract until you see what it replaces. A real managed IT plan bundles all of this.
24/7 Monitoring
Systems watched around the clock so failures are caught early, often before anyone notices.
Security Included
Endpoint protection, patching, MFA and email security as standard, not expensive add-ons.
Backup & Recovery
Automatic, tested backups with a real recovery plan behind them.
Servers & Network
Servers, network gear and Wi-Fi kept healthy, updated and documented.
Planning & Budgeting
Honest guidance on upgrades and spending, so IT costs stay predictable instead of surprising.
Why a Range
What moves your number up or down
Two businesses with ten people can price very differently. These are the honest variables behind any real quote.
Compliance requirements
Healthcare, legal and finance carry extra security and documentation work, which raises the number.
Server and app complexity
A cloud-only office prices lower than one with on-premises servers and specialty applications.
Security posture wanted
Baseline protection versus advanced security and training is a genuine price lever, and your choice.
Uptime sensitivity
If an hour down is catastrophic, redundancy and faster response are worth paying for.
Current state
Well-maintained environments onboard cheaply. Years of deferred maintenance may need a catch-up project first.
Onsite needs
Mostly-remote support costs less than frequent onsite visits. We size it to how you actually work.
How It Works
From ballpark to exact
01
Calculate
Get your instant ballpark above with your real headcount.
02
Quick Chat
Fifteen minutes on your systems, needs and pain points.
03
Exact Quote
A fixed, itemized monthly number, valid and in writing.
04
Decide Freely
Take it or leave it. The quote and the advice are free either way.
Predictable IT costs beat surprise IT bills.
One flat monthly number for support, security, backups and monitoring, sized honestly to your business.
Why Orca
Why get your quote from Orca
We publish a calculator because we are comfortable being compared. Few providers are.
Transparent from the start
A public ballpark, an itemized quote, and no mystery line items later.
Five-star, not cheapest
We are upfront: we compete on quality and accountability, and we will say so if a cheaper option fits you better.
Everything in the number
Support, monitoring, security and backups included, so the quote you see is the bill you get.
Sized to you
From five people to hundreds, the plan and price match your actual needs, not a template.
20+ years of experience
Two decades supporting Arizona businesses with a reputation we protect.
Local and reachable
Onsite across the Phoenix area, remote everywhere, and a real team that answers.
Questions
IT pricing, answered
How accurate is this calculator?
It is a broad, honest U.S. ballpark for fully managed IT based on your headcount and servers. It is for planning, not a quote. Your exact number depends on your systems and needs, and we provide that free.
Why is managed IT priced per user?
Because people are what generate support needs: their computer, accounts, email and questions. Per-user pricing keeps the cost predictable and scales cleanly as you grow.
What is usually included?
In a real managed plan: unlimited help desk, monitoring, patching, endpoint security, backups and network management. Always confirm inclusions when comparing quotes, since bare-bones plans hide costs in add-ons.
Is managed IT cheaper than hiring internally?
For most small and mid-size businesses, yes. A full internal hire costs far more than a managed plan and still cannot cover vacations, nights and every specialty. Larger businesses often blend both.
Is it cheaper than break-fix, pay-as-you-go IT?
Break-fix looks cheaper until something breaks. It also pays your provider only when you are down. Managed IT aligns the incentive: we profit when everything runs.
Do you see the numbers I enter?
No. The calculator runs in your browser. Your inputs reach us only if you submit the form for your exact quote.
What will my exact quote look like?
A fixed monthly number, itemized, in writing, after a short conversation about your systems. No obligation, and it is free whether or not you choose us.
Free Tools
More free tools from Orca
No email walls, no tricks. Useful tools that run right in your browser.
Your Exact Number
Get your exact number, free.
Send your ballpark and a few details, and we will reply with a fixed, itemized quote and honest advice. Or just call.
(602) 677-0779For Arizona businesses · Onsite across the Phoenix area and remote
Get my exact quote
A few details and we’ll get right back to you to help.